Executive - Facility

Job Title

Executive - Facility

Job Description Summary

Job Description

Job Description – MIS Executive Facility

Key Responsibilities

Invoice Processing & Billing

• Manage end‑to‑end invoice processing for internal teams and external vendors.
• Verify, validate, and process Facilities vendor bills while ensuring accuracy and timely payments.
• Handle billing discrepancies and maintain updated billing databases.
• Share monthly/quarterly billing details with vendors and track acknowledgment and payment status.

Budget Tracking & Financial Reporting

• Track and maintain monthly, quarterly, and yearly budgets.
• Prepare variance and utilization reports for management.
• Maintain financial trackers and assist in forecasting.

Penalty & Compliance Tracking

• Track vendor penalties based on service deviations as per PO & Contact T&C’s and SLA breaches.
• Calculate penalty amounts and prepare penalty reports for vendors and management.
• Maintain and update the all compliance tracker.
• Validation of Statutory compliance documents (PF, ESIC, insurance, wages and others ect.)
• Coordinate with vendors to close compliance gaps.

MIS Reporting & Documentation

• Prepare daily/weekly/monthly MIS reports and dashboards.
• Maintain documentation, update trackers, and ensure audit‑ready records.
• Share reports and insights with management on time.

PPT & Presentation Development

• Create professional PowerPoint presentations for meetings and reviews.
• Convert complex data into visually clear and simple summaries.

Vendor Management & Coordination

• Coordinate with all registered vendors for billing, compliance, penalties, and documentation.

INCO: “Cushman & Wakefield”