Job Title
Executive - Facility
Job Description Summary
Job Description
Job Description – MIS Executive Facility
Key Responsibilities
Invoice Processing & Billing
- Manage end‑to‑end invoice processing for internal teams and external vendors.
- Verify, validate, and process Facilities vendor bills while ensuring accuracy and timely payments.
- Handle billing discrepancies and maintain updated billing databases.
- Share monthly/quarterly billing details with vendors and track acknowledgment and payment status.
Budget Tracking & Financial Reporting
- Track and maintain monthly, quarterly, and yearly budgets.
- Prepare variance and utilization reports for management.
- Maintain financial trackers and assist in forecasting.
Penalty & Compliance Tracking
- Track vendor penalties based on service deviations as per PO & Contact T&C’s and SLA breaches.
- Calculate penalty amounts and prepare penalty reports for vendors and management.
- Maintain and update the all compliance tracker.
- Validation of Statutory compliance documents (PF, ESIC, insurance, wages and others ect.)
- Coordinate with vendors to close compliance gaps.
MIS Reporting & Documentation
- Prepare daily/weekly/monthly MIS reports and dashboards.
- Maintain documentation, update trackers, and ensure audit‑ready records.
- Share reports and insights with management on time.
PPT & Presentation Development
- Create professional PowerPoint presentations for meetings and reviews.
- Convert complex data into visually clear and simple summaries.
Vendor Management & Coordination
- Coordinate with all registered vendors for billing, compliance, penalties, and documentation.
INCO: “Cushman & Wakefield”
