Facilities & Events Coordinator

Job Title

Facilities & Events Coordinator

Job Description Summary

The Facilities & Events Coordinator is a key member of the Cushman & Wakefield onsite account team for the client. This individual shall provide a positive experience at the client's offices, ensuring that employees feel well supported and productive.

The role will provide tactical support related to workplace tools and processes to ensure the facility remains ready to receive employees each day. This individual will be the eyes and ears of the workplace, and the first line of response for all employee needs, partnering with cross-functional teams to help take the employee experience to the next level in support of the client's workplace priorities.

The ideal candidate will be hospitality-focused, showcase a contagiously positive attitude and exceptional communication skills, and support facilities management and operations professionals in a fast-paced environment. The Facilities & Events Coordinator is a collaborative, energetic self-starter who thrives in situations where they can interact with and help people.

This role will also support the planning and execution of employee engagement initiatives, workplace programs, and onsite events, helping to foster a positive and inclusive workplace culture.

Job Description

Facilities & Events Coordinator

Global Occupier Services

Dublin

Cushman & Wakefield is a global leader in commercial real estate services, helping clients transform the way people work, shop, and live. The firm’s 53,000 employees in more than 70 countries provide deep local and global insights that create significant value for occupiers and investors around the world.

Cushman & Wakefield is among the largest commercial real estate services firms with revenues of $10.1 billion across core services of agency leasing, asset services, capital markets, facilities services (branded C&W Services), global occupier services, investment management (branded DTZ Investors), tenant representation, and valuations & advisory.

We have an exciting opportunity for a talented Facilities & Events Coordinator to join our market-leading Global Occupier Services business, working with a prestigious client based in Dublin.

Principal Responsibilities:

• Vendor relationship management for the oversight of office-standard vendors such as coffee/snacks, office supplies, confidential shredding, first aid and plant maintenance, HVAC, and janitorial.
• Act as the liaison with property management on all building/site issues.
• Serve as a liaison/support between Workplace and other departments, such as Safety, Business Technology, Benefits, Employee Programs, People & Purpose, Legal & Compliance, Marketing, and other business functions.
• Schedule work orders via C&W's CMMS to ensure timely completion.
• Support Workplace Programs and Operations, including but not limited to: Handling internal service ticket requests General office repairs Furniture and internal office moves Coordinating and supporting safety programs Budget tracking and expenses Purchase order processing and invoice tracking Space utilization monitoring and workstation assignments New hire office orientation support
• Help facilitate, plan, and coordinate employee engagement initiatives and workplace experience programs.
• Carry out other ad hoc duties relevant to the role.

Events & Employee Experience:

• Coordinate and support end-to-end delivery of internal events, workplace activities, and employee engagement initiatives.
• Partner with internal stakeholders to organize wellbeing events, cultural celebrations, volunteering activities, learning sessions, town halls, and team gatherings.
• Manage event logistics including venue and room bookings, catering, supplier coordination, attendee communications, and event setup.
• Act as the primary point of contact for event vendors and external partners where applicable.
• Support onsite event execution, ensuring a seamless and positive employee experience.
• Track event-related expenses and assist with budget administration and invoice processing.
• Gather participant feedback and identify opportunities to continuously improve future events and workplace initiatives.

Workplace Support:

• Greeting visitors and security, badging, meeting coordination, and car parking access management.
• Stocking supplies and office supply ordering; maintaining office aesthetics.
• Mail management, including receiving, delivering, and shipping items.

Skills:

• Ability to motivate and supervise onsite supply partner teams and liaise with service providers.
• Strong interpersonal skills with a focus on customer service.
• Must be a team player.
• High level of personal organisation and self-motivation.
• Keen customer service mindset.
• Ability to logically deal with the unexpected and work through challenging situations.
• Strong multitasking skills.
• High attention to detail.

Additional preferred skills:

• Strong event planning and coordination skills.
• Excellent stakeholder management and communication abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• Creative and proactive approach to employee engagement and workplace experience initiatives.

Knowledge & Experience:

• 2+ years of experience in Facilities Management, Office Management, Workplace Services, Events Coordination, Hospitality, or a related field.
• Experience in a similar role within an international company is strongly preferred.
• Very good written and spoken English.
• Experience managing vendors and providing customer-facing support.
• Competent user of Microsoft Office tools including Word, Excel, PowerPoint, SharePoint, Outlook, OneDrive, Teams, and Planner.
• Knowledge of budget and financial administration.

Desirable:

• Experience coordinating corporate events, employee engagement programs, hospitality services, or workplace experience initiatives.
• Experience managing event logistics from planning through execution.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must have the ability to stoop, stand, climb, and frequently lift a minimum of 20kg.
• Ability to speak clearly so others can understand you.
• Ability to read and understand information presented orally and in writing.
• Regularly required to utilize vision abilities, allowing reading of printed material, drawings, and schematics.

Cushman & Wakefield is an equal opportunity / affirmative action employer. All qualified candidates will receive consideration for employment without regard to ethnicity, gender, gender identity or expression, sexual orientation, age, disability, religion, marital status, or any other legally protected characteristic. Cushman & Wakefield is committed to equity in employment, and our goal is to have a diverse, inclusive and barrier-free workplace. If you are a person with a disability and need any other accessible accommodations during the hiring process, you are invited to bring this to the Talent Acquisition Advisor’s attention once they have made contact.

INCO: “Cushman & Wakefield”