Job Title
P2P Finance Assistant – Facilities Management
Job Description Summary
Support the day-to-day operational accounting, financial administration, and Procure-to-Pay (P2P) activities for a leading multinational account. This role focuses on end-to-end P2P execution, SAP administration, cost allocation analysis, and financial problem-solving to ensure reporting integrity, audit readiness, and seamless business continuity across assigned client operations.
Job Description
About the role:
End-to-End P2P Operations & Dispute Resolution
Manage daily Facilities Management (FM) Procure-to-Pay (P2P) operations, including purchase requisition (PR) support, purchase order (PO) follow-up, service entry sheet/goods receipt (SES/GR) coordination, and invoice tracking.
Resolve invoice, Workcycle, PO, and financial posting issues by coordinating with Accounts Payable (AP), vendors, FM requestors, Controllers, and Procurement teams.
Coordinate vendor master data creation and maintenance, working closely with requestors, approvers, Procurement, and Master Data teams.
2. Cost Allocation, Ledgers & Intercompany Billing
Coordinate monthly FM cost allocation and recharge activities, including meal, coffee bar, shuttle bus, and facilities service charge allocations.
Prepare accrual and journal voucher (JV) requests, ensuring complete G/L, cost centre, approval, and supporting documentation requirements.
Support New-To-Business Transfer (NTBT) and intercompany billing activities, including billing validation, payment tracking, and allocation reviews.
3. SAP Reporting, Data Validation & Support
Supporting the preparation and extraction of SAP cost reports and allocation data for reporting requirements.
Validate SAP data against supporting files and source information to ensure accuracy, completeness and consistency.
Standardize trackers, working files, and version control practices to enhance audit readiness, traceability, and operational efficiency.
4. Documentation, Knowledge Management & Business Continuity
Maintain and update standard operating procedures (SOPs), SharePoint guides, training materials, and workflow documentation for P2P, cost allocation, asset requests, and REFM service completion processes.
Support transition and business continuity activities through process documentation, finance data validation, knowledge transfer, and operational readiness planning.
About you:
Education: Diploma or Bachelor's degree in Finance, Accounting, Business Administration, Supply Chain, Operations Management, or a related discipline.
Experience: Minimum 2 years and above of professional experience in Shared Services, Procure-to-Pay (P2P), Accounts Payable (AP), Operations Administration, or similar operational support roles.
Technical Skills: Proven experience using SAP or other enterprise ERP systems for purchase orders, invoice processing, vendor administration, or financial coordination. Advanced proficiency in Microsoft Excel for tracking data and variance analysis.
Core Competencies: Strong organizational, analytical, and stakeholder management skills, with the ability to coordinate multiple regional activities while maintaining high accuracy and attention to detail.
Languages: Good written and verbal communication skills in both Chinese and English to support multi-site and multinational environments.
Why join Cushman & Wakefield?
As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;
Being part of a growing global company;
Career development and a promote from within culture;
An organisation committed to Diversity and Inclusion
We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.
We have a vision of the future, where people simply belong.
That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.
INCO: “Cushman & Wakefield”
