Job Title
AP/AR Specialist
Job Description Summary
Cushman & Wakefield is a global leader in commercial real estate services, helping clients transform the way people work, shop, and live. The firm’s 53,000 employees in more than 70 countries provide deep local and global insights that create significant value for occupiers and investors around the world. Cushman & Wakefield is among the largest commercial real estate services firms with revenues of $10.1 billion across core services of agency leasing, asset services, capital markets, facilities services (branded C&W Services), global occupier services, investment management (branded DTZ Investors), tenant representation, and valuations & advisory. Process all invoices (head lease and (sub)lease) and settle all payments in due course relating to the validated operational costs and incomes of the properties occupied by Cushman & Wakefield's GOS clients in order to enable them to prevent any additional funding or penalty costs.
Job Description
Other professional qualifications required for filling the position:
- BSC/MSC degree is required or can be exchanged with relevant real estate operation experience in international environment
- Finance/economics degree is an advantage
- 2 years relevant work experience required
- Finance processing experience in international environment is an advantage
Foreign language skills required for filling the position:
- English language upper intermediate
- Knowledge of any other European language is an advantage
Required skills for filling the position:
- Strong IT literacy
- Intermediate MS Office
- Excellent written and verbal communication skills
- Excellent problem-solving skills
- Excellent analytical skills
- Able to work independently and in a team
- Strong work ethic
- Flexibility during times of change
- Ability to effectively prioritize and execute tasks in a high-pressure environment
- Proactive, enthusiastic and willing to learn
Responsibilities of the jobholder:
- Enable the PSC and its Portfolio Administration Lease Finance Team to meet defined performance targets in relation to invoice processing, payment management and all aspects of Payable/Receivable Accounting or any other Lease Finance activity as required
- Supporting the junior resource working on the processes and responsible for stabilizing and improving the AP/AR processes with focus on invoice processing, payment runs, reconciliations and reporting activities
Regular tasks:
Daily and other BAU tasks to deliver:
- Day to day identification of quality issues and risks and escalation of such issues
- Establish and maintain professional and effective working relationships with external and internal clients, colleagues and management
- Carries out draft and actual charge raising on time
- Minimise invoice volumes awaiting approval or being queried and minimise approval/query resolution times in the P2P system
- Manage and drive recurring & non-recurring charges’ payment process on time
- Ensuring all creditor remittance advices are produced and issued
- Obtaining payment approvals
- Invoice and receipt postings to Property Management & Accounting systems
- Management of aged creditor and debtor items
- Query management and account reconciliations
- Prepares bank reconciliations in line with deadlines
- Manages inter account bank transfers same day
- Manages BACS/SEPA/Credit Transfers releases same day
- Manages up to date cash allocation (tenant receipts and creditor returned payments/refunds)
- Ensures that returned payments, refunds and write off requests awaiting approval are minimised
- Ensures that cash collection (tenant income, creditor debit balance) is maximised
- Ad hoc reporting upon request
- Regular monthly reporting
- Assist in preparing monthly / quarterly reports & KPI reports (multiple clients)
- Preparation and calculation of finance amendments to landlord accounts as a result of data changes
- Ensuring client requirements and Cushman & Wakefield quality procedures are followed
- Supporting the maintenance of BAU process documents
- To provide advice / support to other team members to enable and ensure their contribution to outputs and adherence to procedures
- Collaboration with other departments (Cost, Data, Estate/Account Management)
- Liaising with client and third-party contacts as appropriate
- Support, coach and participate in developing analyst colleagues
- Supporting the team's back up structure
- Internal and external audit support
Cushman & Wakefield is an equal opportunity / affirmative action employer. All qualified candidates will receive consideration for employment without regard to ethnicity, gender, gender identity or expression, sexual orientation, age, disability, religion, marital status, or any other legally protected characteristic. Cushman & Wakefield is committed to equity in employment, and our goal is to have a diverse, inclusive and barrier-free workplace. If you are a person with a disability and need any other accessible accommodations during the hiring process, you are invited to bring this to the Talent Acquisition Advisor’s attention once they have made contact.
INCO: “Cushman & Wakefield”
