Project Manager (Data Centre)

Job Title

Project Manager (Data Centre)

Job Description Summary

Job Description

.0 - Project Specific:

1.1 - Scope Management:

• Provide governance and functional support to the project team.
• Define project scope, clearly outline project objectives, deliverables, and key milestones.

1.2 - Planning/Scheduling:

• Interface with project delivery team members with regard to schedule status.
• Ensure schedule is aligned to contractual timings where applicable.
• Ensure schedules are rigorous in terms of their practical construct.
• Ensure schedules are rigorous in terms of their contractual construct (where applicable).

• If required, assist with stakeholder management to explain schedule slippage.

1.3 - Procurement Management

• Provide functional support to the projects to enable the appropriate delivery of the procurement process.
• Leverage the procurement process and learnings across the project team to provide increased effectiveness on individual projects.

1.4 - Budget Management:

• Develop detailed budgets, create a comprehensive budget that includes all potential costs, such as labor, materials, and overheads.
• Resource allocation, assign resources efficiently to ensure optimal use of time and budget.
• Regular Financial Reviews, conduct periodic financial reviews to compare actual spending against the budget.
• Cost Tracking, implement a system for tracking costs in real-time.
• Variance Analysis, analyze any variances between budgeted and actual costs, and adjust plans accordingly.

1.5 - Project Control & Risk Management:

• Monitor and review project performance at a high level by regular review of the defining project control metrics of progress and performance management, schedule status against planned, productivity factors and budget performance.
• Monthly review of project progress, financial performance and risk management.
• Provide support to the project in terms of project controls resources, including personnel, systems and hardware.
• View a reduction in tender/ forecast margin as a loss and an improvement on budgeted margin a success.
• Review the mandated reports and investigate any irregularities.
• Identify potential financial risks and develop mitigation strategies.
• Set aside a contingency budget to handle unexpected expenses.
• Facilitate, lead and influence to achieve a culture of risk awareness and management within the project team.
• Provide functional risk support to the projects to enable the appropriate delivery of the risk management process.
• Review Project Risk Registers to ensure analysis is fully complete and adequate on all projects delivered.
• Ensure Risk Treatment plans are complete and effective.
• Sound working knowledge of quantitative analysis inputs and outputs to guide proper decision making.
• Monitor the effective and accurate interface between Risk Management, project schedule, project financials and other project & commercial management processes.
• Leverage risk management learning’s from individual projects and communicate to broader business unit.
• Drive the action plans from lessons learnt sessions and drive a “No Blame” culture within project team.

1.6 - Stakeholder Management, Communication & Document Control:

• Maintain clear and consistent communication with stakeholders regarding project financial status.
• Negotiate with vendors and suppliers for better rates and terms.
• Build strong relationship with clients and customers both internal and external .
• Assess the effectiveness of the project team’s communications outcomes with the critical project stakeholders.

• Communicate regularly with your teams and celebrate and share successes.
• Provide support and coaching to individual Project Managers in their communications dealings with internal and external stakeholders to build confidence and effectiveness.
• Ensure Cushman & Wakefield document control and management principals are being implemented and adhered to.
• Ensure that the document control and management systems and processes are suitable for the project.

1.7 - Performance Management:

• Monitor the performance of the project team to ensure productivity and efficiency.
• Invest in training for the project team to improve skills and efficiency.

1.8 - Contract Management:

• Prepare, review and obtain agreements to enter into contract with clients and supply chain.
• Thoroughly review contracts to ensure they are financially favorable and terms are clear.
• Verify evidence of compliance with contract terms for extension of time and variations.
• Manage change orders efficiently to avoid scope creep and additional costs.

1.9 - Reporting and Documentation

• Prepare regular financial reports for stakeholders to keep them informed of the project’s financial health.
• Maintain detailed documentation of all financial transactions and decisions.
• Check to ensure the Cushman & Wakefield Project Management Methodology (PMM) is being followed.
• Provide oversight and functional support to the projects to ensure the delivery of the PMM processes.
• Closely review the project reports and assess and manage the performance of the Project Manager and the project team under control.
• Leverage the allocation of expertise and learnings across the projects to provide increased effectiveness at individual project levels.
• Ensure lessons learned and project review findings are actioned and share with the teams and peers.

1.10 - Quality Management:

• Implement quality assurance processes to avoid costly rework.
• Ensure client satisfaction to avoid penalties and enhance the possibility of future projects.
• Lead all activities and provide functional support on projects to enable the appropriate delivery of quality outcomes. Leverage quality learnings from individual projects across all projects.
• Facilitate, lead and influence to achieve a culture of quality and continuous improvement within the project team.

1.11 - Project Closure:

• Conduct a final review of the project’s financial performance.
• Document lessons learned regarding financial management for future projects.

2.0 - Cushman & Wakefield Specific:

2.1 - Project Team Specific:

• Mobilise and demobilize project teams.
• Manage project team cohesiveness, utilisation, resources, annual leave, roles and responsibilities.
• Be aware of the Cushman & Wakefield values and policies and provide leadership by conducting yourself in accordance with these tenets.
• Keep staff involved and informed; recognise and reward effort; provide feedback, coaching & mentoring for team(s).
• Conduct performance evaluations with project team members and provide coaching / mentoring as required.
• Resolve difficult personnel situations directly, using appropriate discretion, HR advice and respect for the individual.

• Coach, mentor, motivate and supervise project managers and influence them to take positive action and accountability for their assigned work.

2.2 - Business Specific:

• Support Cushman & Wakefield submissions as a Subject Matter Expert (SME).
• Understand the articulate the offerings of service lines.
• Assist with business improvement and innovation initiatives.
• HSSE implementation on all projects under management.
• Facilitate project peer reviews and manage any output actions.

2.3 - Key Performance Indicators (KPIs):

• Adherence to Cushman & Management values.
• Zero lost time injuries or incidents on projects involving cost and time impact.
• Ensure both internal and external Customer satisfaction is managed.
• Adhere to all Cushman & Wakefield company policies and procedures.

INCO: “Cushman & Wakefield”