Job Title
Facility Coordinator
Job Description Summary
Key Responsibilities Facility operations: Oversee day-to-day functioning of office spaces, including maintenance, security, and housekeeping. Vendor management: Coordinate with external service providers for cleaning, repairs, catering, and other facility-related services. Space planning: Manage seating arrangements, office layouts, and ensure optimal use of space. Health & safety compliance: Ensure adherence to safety regulations, fire drills, and emergency preparedness. Inventory control: Track and manage office supplies, equipment, and consumables. Budget monitoring: Assist in planning and controlling facility-related expenses. Employee support: Act as the point of contact for staff regarding facility issues and resolve complaints promptly. Skills & Qualifications Organizational skills: Ability to multitask and prioritize effectively. Communication skills: Strong interpersonal skills to liaise with employees and vendors. Technical knowledge: Familiarity with building systems (HVAC, electrical, plumbing). Problem-solving: Quick decision-making in emergencies or unexpected issues. Experience: Prior work in facility management or administrative roles preferred.
Job Description
Facility Operations
- Coordinate day-to-day facility activities including housekeeping, maintenance, and repairs
- Ensure workplace cleanliness, safety, and operational readiness
- Monitor office infrastructure such as HVAC, electrical systems, plumbing, and utilities
Vendor Management
- Coordinate with external vendors for services like cleaning, security, cafeteria, and maintenance
- Track vendor performance and ensure service delivery meets agreed standards
- Manage service requests, contracts, and follow-ups
Maintenance & Repairs
- Log and track facility-related issues and ensure timely resolution
- Conduct routine inspections to identify maintenance requirements
- Coordinate preventive maintenance schedules
Workplace & Space Management
- Manage seating arrangements, office moves, and workspace planning
- Maintain meeting rooms, common areas, and office equipment
- Support onboarding by arranging workstations and access
Health, Safety & Compliance
- Ensure compliance with workplace safety regulations and company policies
- Conduct safety checks and coordinate emergency drills
- Handle incident reporting and corrective actions
Administrative & Financial Support
- Maintain facility records, reports, and logs
- Track expenses, invoices, and budgets related to facility operations
- Manage inventory of office supplies and equipment
Employee Support
- Act as the primary point of contact for facility-related queries
- Address employee concerns related to workspace, utilities, and services
INCO: “Cushman & Wakefield”
