Job Title
Cost Control Senior Specialist
Job Description Summary
Job Description Summary Validate and control all invoices and document all potential subtenant recharges relating to the operational costs of the properties occupied by Cushman & Wakefield's GOS clients in order to enable them to realize the maximum operational cost saving and prevent any additional funding or penalty cost.
Job Description
Other professional qualifications required for filling the position:
BSC/MSC degree is required or can be exchanged with relevant real estate operation experience in international environment
Finance/economics degree is an advantage
3 years relevant work experience is required
Finance processing or real estate operation experience in international environment is an advantage
Foreign language skills required for filling the position:
English language upper intermediate
Knowledge of any other European language is an advantage
Required skills for filling the position:
Excellent IT literacy
Client technology platform SME
Upper intermediate MS Office
Excellent written and verbal communication skills
Excellent problem-solving skills
Excellent analytical skills
Able to work independently and in a team
Incredibly strong work ethic
Flexibility during times of change
Ability to effectively prioritize and execute tasks in a high-pressure environment
Proactive, enthusiastic and willing to learn
Independent mindset and willing to make responsible decisions
High emotional intelligence
Responsibilities of the jobholder:
Enable the PSC and its Portfolio Administration Lease Finance Team to meet defined performance targets in relation to invoice review, authorization, and all aspects of Cost Control or any other Lease Finance activity as required
Supports the junior resource working on the processes and responsible for stabilizing and improving the Cost Control processes with focus on invoice review, authorization, reconciliations, tenant recharges and reporting activities. Ensures that property expenditure reviewed and authorized on behalf of clients are correctly stated in the appropriate records, reconciliations, tenant recharges and reporting activities are actioned on time with the appropriate quality.
Regular tasks:
Daily and other BAU tasks to deliver
Day to day identification of quality issues and risks and escalation of such issues
Establish and maintain professional and effective working relationships with external and internal clients, colleagues and management
Carry out and validate service charge and other cost reconciliations
Minimise invoice volumes awaiting approval or being queried and minimise approval/query resolution times
Liaising with suppliers, managing agents and other 3rd parties to obtain legal documentation in relation to invoice queries
Regular reporting on property expenditures
Creditor and/or debtor account reconciliations
Carry out and validate appropriate tenant recharge calculations on time and in line with supporting legal documentation
Validating invoice header details and review, code and authorize and give final approval on invoices for payment
Investigating and resolving invoice queries
To provide advice / support to other team members to enable and ensure their contribution to outputs and adherence to procedures
Preparation and calculation of finance amendments to tenant/landlord accounts
Ensuring client requirements and Cushman & Wakefield quality procedures are followed
Collaboration with other departments (Data, AP, AR, Account Management)
Supporting the maintenance of BAU process documents
Cost Control query management
Supporting the team's back up structure
Internal and external audit support
Ad hoc reporting upon request
Assist in preparing monthly / quarterly reports & KPI reports (multiple clients)
Support, coach and participate in developing analyst and specialist colleagues
INCO: “Cushman & Wakefield”
