Billing Administrator

Job Title

Job Description Summary

Job Description

Responsibilities:

• Liaise with Account leads and CRL’s to ensure the information on the forecasting systems is consistent with invoicing
• Receiving invoice requests through the forecasting system from the team.
• Ensure all the information is in place to enable invoicing before the deadlines (Intercompany Agreements, new entity or address set-ups and supporting documentation)
• Good understanding of the invoicing process from start to end
• Arrange credit notes when required
• Create process documentation for key activities to support training of new joiners and to comply with audit requirements

Regular tasks:

• Complete web-based invoice request forms
• Supporting the team in setting up projects on BAIT and Salesforce where required
• Code the supplier invoices with the required information and forward it to AP for payment
• Support the team in obtaining any supporting vendor set-up information required by the clients
• Submit accrual requests when necessary
• Manage customer queries about billing

Requirements:

• Bachelor’s degree preferably in Finance, Economics or Accounting (or studies are ongoing)
• Excellent verbal and written skills in English
• Proven IT skills
• Approachable and able to converse with people at all levels within the organisation both internally and externally
• Strong organisational and planning skills along with the ability to confidently prioritise tasks in a timely fashion
• Ability to work under significant pressure within a fast-paced environment
• Proactive with the ability to work either by his/her own initiative or as part of a team and manage the invoicing on a monthly basis

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