Job Title
Project ManagerJob Description Summary
The role is in the Programme’s small PMO team which requires a versatile individual as the role splits into 2 distinct areas; Project Manager and Business Analyst.The Project Manager aspect of the role will be responsible for Project Planning and Management of the IT, Data and Corporate Functions (HR and Controllership) of Project Sugar Stage Gates aligned to Legal Transaction Solution. The Stage Gates are large scaled cross functional initiatives that create significant business impact. PM will bring together technical, finance and HR and other relevant SMEs together to create an end2end plan that supports the Stage Gate. We expect end-to-end oversight and management and need people who are self-motivated, independent, and proactive. The Project spans across service lines, time zones, multiple of stakeholders and SMEs (global, regional and external vendors) and it's the PM’s job to keep all the players coordinated on the project's progress and deadlines.
Job Description
Responsibilities:
- Accountable for end-to-end Project Planning and Management of assigned Stage Gates to agreed timeline
- Organise the relevant SMEs, Working Groups and Stakeholders to ensure quality and timely plan and artefacts.
- Manage systems and data key processes and governing bodies
- Develop project plans & timelines; participate in ongoing project planning activities to include schedule development, resource allocation, issue prioritization, risk management, communication planning
- Ensure Project Plans and RAIDs are maintained in standard formats and C&W PMO System (PMO Standard) adhering to PMO guidelines.
- Prepare and maintain detailed and accurate project reports including progress and health updates, RAID items.
- Lead timely resolution of key issues, decisions, escalations, and risks. Identify and track risks and response recommendations. Implement mitigation plans as needed.
- Identifies and manages project dependencies and critical path
- Remove barriers to success in a proactive and collaborative manner
- Facilitate meetings to deliver outputs for the stage gate and to prepare regular status meetings with project team.
- Ensures that the project is smoothly handed over to functional teams following a formal gate review process.
- Manage project closure activities. Facilitates and documents lessons learned.
Business Analyst aspect of the role requires the individual to be highly organised, expert level excel skills, ability to manage data and documents and create and maintain quantitative and qualitative analysis and reports.
Core responsibilities:
Key deliverables include:
- Analysis & Reporting
- Create and maintain standard reports to support Programme decisions and actions
- Provide adhoc analysis as and when required inline with Programme deliverables
- Data and document gathering and management:
- Maintain LER Database
- Update and maintain standard reports with key data points and information.
- Ensure approach to data gathering and capturing is adhered to.
- Data and Document Repository management e.g. SharePoint site for Internal and External use.
- Data and Document collection and, aggregation of data
- Management of data and document flow between internal and external stakeholders/SMEs
- Maintenance of data and document confidentiality as appropriate
- Programme cost and benefits analysis
- Update cost and benefits analysis based on the cycle of the Programme
- Support Programme lead in running key Programme design and planning meetings, minute taking and maintaining standard reports and artefacts
Qualifications:
- Project Management qualification such as PMP, Prince2 Practitioner, MSP certification, and/or Scrum Master preferred
Knowledge & Experience:
- Strong systems skills; excel expert level essential
- Technical and corporate functions project management experience in LER Programmes essential
- Previous experience in legal entities restructuring projects and reorganizations with multifunctional scope (IT, Finance, HCM and Data)
- Solid knowledge of large companies back-office financial business processes (P2P, O2C, R2R) and their impact on financial information systems.
- Proven track record of successfully leading enterprise software projects including 4+ years of experience managing medium to large initiatives with medium to high complexity, visibility and impact.
- Competent in managing complex and high volume data and documents
- Experience of managing stakeholder expectations at all levels of the organization
- Experience leading cross-functional project teams
- Business report writing
- Proficient in the use of project management software such as Smartsheet, MS Dev Ops
Skills & Personal Qualities:
- Business/Commercial background
- Keen attention to detail
- Very comfortable with working with multiple discipline stakeholders; Tax, Finance, Legal, IT and external vendors
- Highly organised and flexible approach with ability to prioritise and work under pressure
- Management of remotely located project team members
- Excellent interpersonal and communication skills.
- Critical thinking; analytical and problem-solving expertise
- Strong sense of ownership and accountability for programme success
- Time management; Ability to set and manage priorities for self and others and work to stringent project timescales
- Strong stakeholder management skills
- Excellent interpersonal and communication skills.
- Clear and concise written and verbal communication skills
- Be flexible on the hours worked
- Team player
INCO: “Cushman & Wakefield”
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