Facilities Coordinator

Job Title

Job Description Summary

Job Description

Facilities Coordinator

Global Occupier Services

Paddington, London

About Cushman & Wakefield

Cushman & Wakefield (NYSE: CWK) is a leading global commercial real estate services firm for property owners and occupiers with approximately 52,000 employees in nearly 400 offices and 60 countries. In 2023, the firm reported revenue of $9.5 billion across its core services of property, facilities and project management, leasing, capital markets, and valuation and other services. It also receives numerous industry and business accolades for its award-winning culture and commitment to Diversity, Equity and Inclusion (DEI), sustainability and more. For additional information, visit www.cushmanwakefield.com.

We have an exciting opportunity for an experienced Facilities Coordinator to join our expanding team. The Facilities Coordinator will support IHQ’s facilities operations, focusing on assisting with large meetings and events both on-site and at local external venues. This role requires strong organisational, administrative, communication, and customer service skills, alongside a good understanding of event coordination.

Key Responsibilities:

Events and Meetings:

• Perform daily checks of all meeting rooms to ensure AV equipment is functioning and resolve any issues.
• Set up meeting rooms, including arranging room layouts and coordinating with the housekeeping team.
• Ensure meeting rooms are organised and presentable, including replenishing whiteboard supplies.
• Monitor meeting room calendars and proactively contact hosts to ensure all requirements are met.
• Assist with event setups, including collecting and setting up catering as needed.
• Support internal and external events, ensuring room setups and refreshments are managed, and flexibility with work hours when needed (e.g. early starts or late finishes).
• Build and maintain relationships with local external venues for event coordination.
• Liaise with Housekeeping and Security for out-of-hours events.

Reception:

• Provide reception cover as required to ensure smooth site operations.

General Administration:

• Raise purchase requisitions and verify invoices.
• Assist with general tasks such as managing post, stationery supplies, and ad-hoc duties from the operations management team.
• Respond to staff queries, logging tasks in ServiceNow.
• Utilise internal systems like ServiceNow (Helpdesk), Concur (Expenses), Coupa (Requisitions & Invoicing), and others for various administrative tasks.

We foster a culture of inclusion that embraces the unique strengths, perspectives, and experiences of all our employees. We firmly believe that our diversity enhances our team's capabilities, leading to improved decision-making, innovation, and business outcomes. If you have any reservations about applying, please don't hesitate to reach out to your local recruiter for additional information

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