Assistant Facilities Manager

Job Title

Job Description Summary

Job Description

Specific Job Duties

• Develop Conceptual Strategy
• Seek cost saving alternatives w/o compromising quality
• Develop manpower loading Budget hand tools and equipment needed
• Create Team Structure
• Respond to client’s queries and modify proposed approach as necessary

FM Services Analysis

• Establish a team of FM experts for analysis
• Define the maintenance and repair needs
• Review specialist sub-contractors contracts and work scope Identify hand tools and equipment required

FM Preventive Maintenance Concept Definition

• Develop Planned Maintenance Schedules
• Determine Preventive Maintenance, sub-con management and maintenance efforts
• Present the organizational structure Determine sequence of phasing in Site Personnel
• Determine work schedule and work arrangements
• Establish safety and QA program, procedures and training classes conforming to Site’s standard.

Total Facility Management Implementation

• Implement the FM Organizational Structure P
• roceed with phase-in FM key staff and various trades personnel
• Purchase tools and equipment needed
• Conduct Training, Safety and QA classes
• Deploy preventive maintenance team
• Engage various specialist servicing vendors
• Provide detailed and organized documentation of all activities of the FM Team
• Monitor the FM Maintenance and review required submittals to ensure compliance with contractual obligations.
• Implement procedures for routine activities, variation orders, site instructions, program review, progress payments, contractor claims, safety on site, and reports information exchange
• Ensure all required equipment data, maintenance information and records are submitted
• Examine procedures for procurement and handling of owner’s spare parts, materials and equipment
• Review periodically the performance of the FM scope
• Clarify repair and maintenance requirements
• Plan safety programs and conduct safety training programs in compliance with Site EHS Manual
• Ensure compliance with all requirements as set by the Site Quality Manual Site Manager
• To conduct alignment of the Site Quality Manual requirements with the Quality requirements of the client
• Regularly conduct audits, inspections and checks to ensure compliance to process; and identify areas for improvements if possible
• Ensure that FM staff and contractors are appropriately inducted for Quality Policies and Procedure
• Maintain and provide quality relevant Quality Information and ensure training to all staff
• Maintenance of Project Quality Record
• FM Monthly Report and Quarter Business Review updates to Regional Lead

EHS ERT responsibilities

• To support the EHS initiatives rolled out by the In-country EHS Lead.
• Be actively involve in the Company Emergency Response team member for XAP Building.
• Accountable for the managing the Risk Assessment and compliance approval of the service providers including OEM vendors at site.
• To conduct safety induction course for the new joiners.
• Responsible of the safe & healthy environmental related scope of work.

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