Job Title
Transaction CoordinatorJob Description Summary
We are seeking an individual to assist in managing a major real-estate account & lead team coordination for a top investment sales team in Toronto, Canada. The ideal candidate will have a strong understanding of real estate operations combined with a passion for coordinating and leveraging technology to drive efficiency and improve customer experiences.Job Description
Key Responsibilities
- Organize and implement listing and team marketing strategies including management of team’s social media communication
- Coordinate and execute marketing programs for listings and design materials suitable for newspaper/online ads, direct mailers and e-mail distribution i.e. flyers, marketing blasts, newsletter updates, etc.
- Coordinate listing proposals and pitches including print finishing (printing, binding, etc.)
- Coordinate and manage agents’ deadlines, meetings, tasks and client interactions
- Maintenance and administration of various databases (Engage, team tracking, client lists, company website, etc.); updating of owner, buyer, seller, property and prospect information as required
Other Coordination Responsibilities
- Assist the team in coordinating the Canadian and global real estate account
- Consolidate and track all account activities (Negotiation summaries/RFP comparison matrixes, on-going transaction lists, etc.)
- Assist in preparing select presentations and reports detailing investment recommendations for senior managers, directors, and executives for decision making
- Build and maintain client relationship
- Coordinate with representatives from different service lines (brokers, team administration, strategic consulting groups, etc.) provided to Client under the Master Agreement
- Coordinate field broker selection process
- Assist with determining client needs and communicate and document project parameters
- Manage all C&W Technology resources for the Services (primarily Transactions Management) provided under the Master Agreement
- Oversee the delivery of technology solutions via C&W CoStar & Triana platforms including:
- Co-ordinate training for all team members
- Manage and monitor technology updates for real time reporting
- Manage quality control of data inputs
- Assist with the onboarding of new team members
- Track and report upcoming expirations and other critical dates, draft and process all requests for service or client initiation documents, and draft and process all Co-Broker and agent engagement letters
- Assist/support client in completing deal due diligence at the close of a transaction
- Draft and/or review transaction documents (Notices, LOI, Offers, Agreements of Purchase and Sale, etc.);
- Coordinate the collection of all transaction monies (i.e. commissions, funds in trust, etc.)
- Coordinate client site visits/market tours
- Keep record of and compile information for client activity reports and update ongoing transaction pipeline
- Perform general clerical tasks, including but not limited to data entering (Engage), photocopying, filing, telephone calls, archiving, organizing couriers, mailings, etc.
- Miscellaneous requests and special projects as required by the team
- Provide any other administrative tasks required by C&W to facilitate the transaction of C&W real estate business
Organize and prepare transaction documents i.e. confidentiality agreements, offers, listing agreements and other TRREB/MLS forms, closing documents, trade records, etc.
- Prepare research reports and charts using various sources (MLS, Realnet, Geowarehouse, Costar, etc.)
- Abstract agreements of purchase and sale and prepare proposals with direction from team
- Coordinate collection and submission of required documents for FINTRAC compliance from clients
Requirements
• 3 to 5+ years of transaction management/coordination experience
• Bachelor’s degree in business, finance or related
• Preferred to have valid real estate license
• Excellent proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
The compensation for the position is: $83,810.00 - $98,600.00Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us.Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.INCO: “Cushman & Wakefield”
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