Personal Assistant - 12 Month FTC

Job Title

Job Description Summary

Job Description

We are seeking a highly organised and proactive Personal Assistant on a 12 month FTC to provide essential support to our flexible office team. The role involves managing invoicing functions, coordinating schedules, organising travel, and handling general administrative tasks. You will ensure the smooth running of day-to-day operations while providing efficient support to both internal teams and external stakeholders.

Responsibilities:

• Oversee the flexible office team invoicing function, including PTA data tracking in Excel, invoice processing, and compliance document filing
• Manage diaries for International Partners, coordinate Outlook, email responses, and meeting requests
• Arrange travel and hotel bookings for the CLOR team using the CWT system
• Coordinate and book meeting rooms, and prepare agendas for client and internal meetings
• Take minutes at meetings as required and assist in formatting documents, producing presentations, and proofreading
• Track signed terms with landlords and update the internal sales tracker system
• Handle expenses using the Workday system and assist with binding, scanning, photocopying, and other general administrative duties
• Update spreadsheets, lists, and schedules, and manage responses to client events, creating attendee lists as needed

Skills:

• Confidence in prioritising conflicting workloads across multiple stakeholders
• Self-motivated with proven experience working independently
• Excellent verbal and written communication skills
• Organised, with the ability to influence others to meet deadlines
• Ability to remain calm under pressure

Qualifications:

• Intermediate to advanced proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook
• Typing speed of 60 words per minute or more

Extra Content

Here is some example extra content that can be set to be added beneath every job. Adipiscing taciti aliquet parturient congue scelerisque erat ullamcorper mi eros a id quisque ultricies ridiculus turpis integer a himenaeos ut ut posuere eros parturient.

Quam habitasse ac adipiscing rutrum purus faucibus justo ultrices cum neque ultrices a diam magnis blandit id. Ornare dolor ultrices a consectetur mus massa parturient condimentum vestibulum morbi a fames donec felis potenti aptent scelerisque at condimentum parturient leo parturient ultrices a a maecenas curae a. Lorem a scelerisque mollis eu varius nulla sed dignissim sed dapibus a elementum a mauris sapien.