Job Title
Department Assistant, Asset ServicesJob Description Summary
We are a looking for an Administrative Assistant to join the Asset Services department in Lisbon. This position is a key support role that ensures the smooth operation of administrative and organizational tasks, enabling the team to focus on strategic decision-making and portfolio growth.Job Description
Key Responsibilities:
- Document management: Organizing, filing, and updating all relevant asset documentation.
- Administrative support: Preparing periodic reports, presentations, and internal or external communications related to the assets.
- Accounts Receivable management: Collaborating with the client finance teams to prepare the monthly invoicing schedule, overseeing invoice generation, managing accruals and handling collections.
- Payment and invoicing control: Monitoring due dates, managing invoices, and coordinating with the finance department to ensure timely compliance.
- Coordination with vendors and clients: Supporting relationships with property managers, tenants, and other stakeholders to address queries and requests.
- Database maintenance: Updating and managing information in management systems (ERP, CRM, or others).
- Support in specific projects: Collaborating on ad-hoc initiatives such as market analysis, creation of business proposals, audits, implementation of procedures, etc.
Profile requirements:
- Academic background: Higher Level studies in Administration / Finance or equivalent qualification.
- Previous experience: At least 1-2 years in administrative roles, preferably in real estate, finance, or consulting sectors.
- IT skills: Proficiency in office tools (Excel, Word, PowerPoint) and experience with management systems like Yardi, or similar.
- Languages: Native Portuguese, Advanced English / other languages is a plus.
- Key competencies:
- Strong organizational skills and attention to detail.
- Proactivity and the ability to manage multiple tasks.
- Excellent communication and teamwork skills.
- Financial acumen
Benefits:
- Work tools: laptop and mobile phone
- Health insurance
- Holidays/working hours: we have extra days to celebrate special dates
- Casual dress code
- We have a have-fun team!
If you are passionate about administrative and financial management in a multinational environment, this is your role. You will be working alongside an experienced team who delivers services across our diverse client portfolio, helping them to achieve their short and long-term goals.
INCO: “Cushman & Wakefield”